Full-Time Virtual Assistant

$ 560.00 - 720.00 USD / MO

Full-Time Virtual Assistant

USA BASED

USA based company & clients.

REMOTE

Work from anywhere!

FULL-TIME

40 hours per week.

LONG-TERM

We nurture for the long run.

About the Full-Time Virtual Assistant ROLE

Build a Career That Actually Excites You

At Shark Life Media, we dont just do marketing we build the systems that scale home service businesses and change the lives of their founders and the families they employ.

We're a fast-moving, founder-led company that values autonomy, creativity, and excellence.

We're looking for a Virtual Assistant who thrives in a fast-paced environment, takes initiative, follows directions with precision, and keeps operations running like clockwork.

If you're highly organized, a clear communicator, and love making things happen we want to meet you.

Work / Life

  • Hours: 8 AM – 5 PM WET (London)

  • Experience: 2 Years + VA Experience

  • Skills: Excellent Communication, Go High Level Mastery, AI Mastery, Organization, Asana Guru, Project Management.

  • Start Date: Immediate

If you’re nodding…

it might be time to apply... just sayin'

What You'll Own

(Key Responsibilities)

  • Go High Level Operations

    • Manage member areas and client portals

    • Create basic automations and optimize workflows

    • Track metrics and initiate performance improvements

    • Update pipelines and contact databases

    • Create forms and surveys

  • Asana & Project Management

    • Master Asana with custom fields, automations, timelines, and tasks

    • Keep projects moving and timelines on track

    • Hold team members accountable across Asana and Slack

    • Maintain zero-slip accountability systems

  • AI Mastery & Execution

    • Use AI at an advanced level to multiply output

    • Master prompt engineering for perfect results

    • Execute AI-powered SOPs for client work

    • Treat AI as a skill, not a crutch

  • Inbox & Calendar Management

    • Sort, respond, flag, and prioritize multiple inboxes

    • Book meetings and manage multiple calendars

    • Keep founders' schedules running flawlessly

  • Google Suite & Organization

    • Expert-level proficiency in all Google Suite products

    • Maintain pristine organizational systems

    • Proactive problem-solving before issues escalate

  • Research & Documentation

    • Conduct deep-dive research and summarize findings

    • Update internal SOPs and maintain spreadsheets

    • Document processes and create knowledge bases

  • Communications

    • Make outbound calls to collect info and coordinate logistics

    • Join meetings, take detailed notes, track deliverables

    • Communicate action items clearly to all stakeholders

  • Travel & Logistics

    • Coordinate travel and book accommodations

    • Prepare detailed itineraries for team and founders

    • Handle all logistics seamlessly

  • General Admin & Operations

    • CRM upkeep and data management

    • Spreadsheet formatting and light data entry

    • Be the glue - anticipate needs before they're asked

    • Keep operations running smoothly

non negotiable SKILLS

go high level ninja

  • Build automations, funnels & client portals from scratch

  • Track metrics & optimize campaign performance

  • Master forms, workflows & formatting

asana

Guru

  • Create projects with automations & custom workflows

  • Maintain zero-slip accountability system

  • Keep workspaces pristine & results-driven

project management

  • Juggle multiple clients & contractor teams simultaneously

  • Keep projects moving (without micromanaging or chaos)

  • Own outcomes, not just task lists

AI

Mastery

  • Write advanced prompts that get perfect outputs first try

  • Execute AI-powered SOPs at scale

  • Train custom GPTs & AI workflows for clients

LET'S SEE IF YOU'RE A FIT!

  • THIS IS FOR YOU IF...

  • THIS IS NOT FOR YOU IF...

  • Speak and write fluent, professional English (bonus points for an American accent)

  • Are highly organized, responsive, and detail-focused

  • Learn quickly and enjoy figuring out new tools or systems

  • Can follow detailed directions like its second nature

  • Are confident making calls and communicating clearly when representing someone else

  • Have experience with Google Workspace, Slack, and Asana

  • Are a GPT wiz (yes, we mean it)

  • Thrive in a fast-moving, high-accountability environment

  • Love being the person who just gets results

  • Have a sense of humor you'll need it, were fun and fast-paced

  • Defiantly do not need hand holding or babysitting

  • THIS IS NOT FOR YOU IF...

  • Need constant hand-holding or step-by-step instructions for every single task

  • Prefer a slow, predictable 9-5 where nothing changes and deadlines are "suggestions"

  • Get flustered when priorities shift or when asked to handle multiple things at once

  • Default to "that's not possible" instead of "let me figure it out"

  • Need multiple reminders to complete tasks or respond to messages

  • Are looking for a "chill" job where you can coast

  • Get overwhelmed by new software or take weeks to learn basic tools

  • Prefer to wait for permission before taking obvious next steps

  • Are uncomfortable making phone calls or sound nervous when speaking professionally

  • Think typos and grammar mistakes are "no big deal" in professional communication

If you’re in the GREEN, press GO on your future!

LOOKIN' FOR A FUTURE?

Climb the Shark Ladder

FROM MINNOW TO MEGALODON

WE DON'T HIRE VAs.

WE BUILD EXECUTIVES.

This isn't some dead-end VA gig where you're stuck doing the same thing forever. The person who lands this role has a legitimate shot at climbing all the way to the top of our organization. We've had VAs become Operations Directors, Project Leads, and key players in our leadership team.

Here's what we mean by "opportunity":

We invest heavily in our people - like, actually invest, not just say it in job posts. You'll get real training, access to courses, one-on-one mentorship, and exposure to every aspect of running a digital media empire. We don't hire helpers; we develop future leaders.

Your first 90 days? Intense onboarding where we literally teach you our entire business. After that? The trajectory is up to you.

Show us you can handle more, and more will come your way - more responsibility, more money, more influence on where this ship sails.

The truth is: We're building something big, and we need people who want to build their careers alongside us. When you join Shark Life Media, you're not just getting a job - you're getting a seat at the table with a team that genuinely gives a damn about your growth.

We've seen VAs become indispensable within 6 months and running entire departments within a year. We want this to be your story too!

Bottom line: If you're hungry and prove you can swim with the sharks, there's no ceiling here. Just bigger oceans to conquer.

This is your chance to be part of something from the ground-ish up. We're not just offering you a job - we're offering you a career trajectory that most companies won't even discuss.

Are you the perfect fit? We'd love to hear frm you!

Ready to Apply?

Hit that apply button and you'll get our questionnaire.

Fair warning: we ask real questions, not the "what's your biggest weakness" nonsense. Last time this position opened 4,826 people applied, so put your best foot forward.

You'll need to:

Record a 3-minute video - And please, for the love of all things professional, make sure we can actually see and hear you. No webcams from 2003. Good lighting = you don't look like you're in witness protection. Good audio = we're not playing "guess what they said".

Upload your resume - The real one, not the one ChatGPT wrote for you 10 min ago (we'll know, cuz you get AI filtered first)

Use the word "watermelon" somewhere in your application - Why? Because bots don't eat fruit, and we're weird like that. Get creative. Make us laugh. Or just casually drop it in like it belongs there. Your call.

Pro tip: If you're thinking "this seems like a lot of work for an application" - you're right. That's the point. We only want people who go all-in because we go all in on you. If this job post is blowing your mind, just wait - our onboarding and training go even harder.

Still here? Good. You might just be the overachiever excited to expand your opportunities we're looking for.

P.S. - Applications without watermelons will be fed to our spam folder. It's very hungry.

the shark Manifesto

The kind of team you’ve always wanted, and didn’t think existed.

The way we work, live, lead and play

- together!

We’re not just building a company. We’re building a Shark Family of sharp thinkers, kind humans, and all-in creators who care deeply about doing good work, living full lives and having fun along the way.

At Shark Life Media, we believe the best work doesn’t come from burnout, beige cubicles, or 78 Slack threads. It comes from alignment. Ownership. Creativity. And people who genuinely enjoy each other.

We believe in building a career around your life - not the other way around. That means flexibility, freedom, and the kind of team where you’re trusted to lead without being micromanaged into madness.

We don’t do drama, ego, or passive-aggressive Zoom energy. We communicate. We laugh. We're friends.


We do real connection, inside jokes, and feedback that helps you grow - not shrink.

We move fast. We care big. We work hard, and we celebrate harder.


And most importantly? We do it together!

If you’re the kind of person who wants to grow, laugh, challenge yourself, and be part of something exciting - this is your moment.

Welcome to Shark Life Media!

We’re glad you found us.

What Our Team Has to Say

Don't take our word for it. See why our team loves us yourself!

What Our Team Has to Say

"Shark Life is a great place to be - they're energetic, passionate, friendly and flexible."

- DAVE - COPY & CREATIVE

"My life changed forever"

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- Your Name

"Highly recommend this"

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- Your Name

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